TOP TGC

Administrative automation involves recording, presenting, and managing administrative, technical, and financial operations. Nevertheless, after years of employing automated administrative and financial software in firms, administrative and clerical tasks and document distribution are frequently performed manually. A slow pace, an increase in excessive bureaucracy, a system’s reliance on people, and a lack of coordination between old techniques and integrated software all contribute to increased human errors and a decline in organizational efficiency. An Enterprise Resource Planning (ERP) system refers to administrative automation encompassing financial, human, organizational, archival, and technical systems that can be used as a centralized and related set. Planning, managing, and monitoring the performance of intra-organizational operations is regarded as one of the most crucial requirements and preconditions for developing and applying information technology in organizations today. According to the group’s research (research of the Workflow Management Association), traditional organizations, even successful and famous institutions of society, utilize barely 30 percent of their human resources. From the remaining 70%, they receive nothing but wasted time and expenses.
Office automation means connecting the information of computers in an organization with the help of a network or using a standard software program to transfer data, statistics, letters and correspondence, as well as instructions that can be done in a completely integrated and easy way. A new formula for classifying, exchanging, adjusting, and correcting information within the organization speeds up the implementation without the need for cumbersome and conventional methods to be created administratively and by saving time and raw materials.
Among the most important features of using this automation software are the elimination of paper from filing and office affairs, the elimination of space limitations for filing documents and its tools such as folders, the reduction of risks and environmental problems and fire, and the enhancement of the security factor in maintaining information and support of administrative affairs.
Every organization is formed to fulfil a mission and achieve specific goals, which determine the organization’s primary activities. Considering that the results of goals, ideas, activities and actions carried out in every organization are kept in the form of documents, and these records are gathered by spending a lot of time and money. They contain valuable information and experiences that play an essential role in advancing the organization’s goals and are considered one of the important management tools in preparing strategic plans and decisions.
Consequently, automated systems are viewed as a means of expediting business and giving helpful information, especially in developing countries. It is appropriate for institutions and organizations, particularly government agencies, to approach this issue with a forward-looking mindset. Office automation is the most effective method for achieving time-saving and efficient time management in companies. Automated solutions expedite the organization’s correspondence distribution and streamline its workflow management. In this procedure, efforts are made to eliminate paper correspondence, conserve resources, and maximize efficiency.

The administrative correspondence system has been implemented to automate correspondence between various organizational divisions. This system handles multiple stages of letter circulation, such as sending and receiving letters and functioning with different profiles. The purpose of implementing this system is to: integrate the operation of circulating letters in offices, eliminate paper, control letter circulation and check the location of each note at any time, track referred letters and identify bottlenecks in letter circulation that may result in letters being stopped, create electronic filing, and implement digital signatures and electronic cartable.
Work management, administrative communication, and time management in organizations and economic institutions have eliminated the use of inefficient and unmanageable non-mechanized managerial procedures. Due to the enormous volume of information and correspondence and the slow access, officials and managers who emphasize time management have automated their teams in various ways.
Based on the concept that “man thinks, the machine works,” numerous new technologies have been produced. The human mind, and hence the human being, prefer performing new activities or pondering new answers and dislikes repeating actions. Today, technology has assisted people in solving this issue. Despite years of adopting mechanized financial and industrial systems in our country’s economic organizations and institutions, administrative and clerical labour and the circulation of financial documents are still performed manually in most of these institutions. Low speed, a rise in bureaucracy, the system’s reliance on humans, and a lack of coordination between this approach and mechanized systems, particularly the administrative automation system, have led to increased human errors and a decline in organizational productivity.
TOP TGC is proud to accompany you if you need advice and service in any of the following cases in the field of office automation:
1. Consulting, planning and creating office automation
2. Teaching the office automation program and providing the best way to implement office automation
3. The design of the facilities of the profile card for convenient use
4. Setting up office automation software